Get Your Tickets Now

Convention Tickets

Vendor & Dealer Information

The Vendor Area (Dealers Room) features exhibitors offering a wide range of tabletop and gaming-related products, including roleplaying game content, tabletop accessories and equipment, artwork and handcrafted goods, gaming merchandise, and related items.

Location: Dealers Room, Prestage Hall (Salon B)

Setup Day (Wednesday Only): 7:00 AM – 6:00 PM

Convention Days:

• Thursday: 11:00 AM – 5:00 PM

• Friday – Sunday: 10:00 AM – 5:00 PM

Early Vendor Access (Thursday):

Vendors and crew with valid passes may enter beginning at 7:00 AM. Convention doors open to the public at 10:00 AM.

Teardown and Load-Out (Monday): 7:00 AM – 5:00 PM

Vendors may complete setup on Wednesday or Thursday morning prior to opening.

Vendor space is sold in 10 ft x 10 ft booth sections.

Per 10x10 Booth:

A $300 deposit is required in advance.

The total booth cost is $550 per booth.

Each additional 10x10 booth requires an additional $300 deposit and an additional $550 booth fee.

Vendor registration includes staff access passes.

Two (2) Vendor Passes are included for every two (2) 10x10 booths purchased.

Examples:

One booth includes two vendor passes.

Two booths include four vendor passes.

Vendor passes must be presented to staff upon arrival and worn or carried at all times. Any additional staff members beyond the allotted passes must purchase a standard convention ticket.

All booth setup is the responsibility of the vendor. Vendors must supply their own tables, chairs, display fixtures, signage, shelving, and booth materials.

Electrical power, air conditioning, and general facility utilities are provided by the convention facility. Vendors are responsible for any extension cords, power strips, or internal booth equipment needed.

Vendor space is extremely limited. A total of 26 booths are available for general vendors, with an additional 5 booths reserved for sponsors. All vendor reservations are first come, first served, and early booking is strongly recommended.

Due to space accessibility restrictions, two of the 26 general vendor booths are reserved exclusively for vendors who purchase two or more booths. These specific locations will only be assigned to vendors with multiple booth reservations.

Vendors may reserve booth space by purchasing either a Vendor Ticket at full price through the website or by purchasing the $300 Vendor Dealer Deposit, with the remaining $250 balance due 30 days before the event.

Vendor purchase options are located at the bottom of the page.

For questions, contact D20EpicLevel@gmail.com.

All vendor booths are self-setup. Vendors may bring their own helpers for setup and teardown at no charge, provided helpers do not remain during convention hours and do not exceed assigned vendor passes.

Convention-provided setup assistance must be requested in advance and is billed at $15 per hour per employee. Estimated staffing and time requirements must be submitted before the convention.

To ensure a safe, family-friendly, and compliant environment, all vendors must follow the rules below.

The sale or display of real firearms, firearm parts, or ammunition is strictly prohibited. This includes functional weapons of any kind.

Weapons such as swords, knives, or prop weapons may be sold only if they are legal and non-functional. Any purchased weapon must be escorted out of the convention space by a staff member. Vendors may request a volunteer or paid staff member to escort the item directly to the front entrance, where it may be taken to the purchaser’s vehicle. Weapons may not be carried within the convention beyond the point of sale.

Nudity is not permitted. Items containing nudity must be adequately covered so that no explicit body parts are visible. Pornographic or explicitly sexual material is not allowed to be displayed or sold.

Any vendor asked to remove prohibited material must comply immediately. Failure to comply will result in the vendor being required to close their booth, with no refund of booth fees.

The convention reserves the right to enforce these rules at its discretion to maintain a safe and appropriate environment for all attendees.

Refund eligibility is based on the date of cancellation relative to the convention start date and applies to both deposits and full booth payments.

Cancellations made more than six (6) months before the convention will receive a 100% refund.

Cancellations made within six (6) months of the convention will receive a 50% refund.

Cancellations made within three (3) months of the convention will receive a 25% refund.

Cancellations made within thirty (30) days of the convention are non-refundable.

All refunds are processed based on the amount paid at the time of cancellation.

Vendors are responsible for leaving their booth area clean and orderly.

A $300 cleaning fee will be charged if extensive cleaning beyond normal vacuuming or standard cleanup is required.

If damage to the facility occurs and is determined to be the responsibility of the vendor, repair costs will be assessed in coordination with the convention facility and charged accordingly.

Exhibitor & Sponsorship Packages